Job Title:                     HR & Administrative Services Assistant

Classification:             Non-Exempt

Department:              Administration

Reports to:                 HR & Administrative Services Manager

Purpose: At Ozarks Food Harvest, we’re passionate about making a difference in the lives of others – especially those who are food insecure. We believe everyone deserves enough to eat so they can lead a full and healthy life. All members of our team are proud of their work because we know we are making a real impact. Our mission has helped us build strong careers and a culture dedicated to working smart and efficiently. We are a member of the Feeding America network, which is the nation’s largest domestic hunger-relief organization.

Job Summary: The primary responsibility of the HR & Administrative Services Assistant is to assist with the financial & human resources operations of Ozarks Food Harvest with a high level of accuracy and confidentiality.

Duties & Responsibilities: 

Deposits:  Responsible for deposits including 10 keying checks, scanning checks via desk top scanner to bank, running reports and entering deposits into monthly deposit spreadsheet.  Serve as liaison between the Business Office and other departments to ensure deposit coding accuracy.  Ensure the security of all cash and checks received.

Accounts Receivable: Assist with posting agency payments/adjustments and monitoring for past due accounts and credit limits. Reconcile GL codes with credit card bank statements via Balance Track software.

Accounts Payable: Cross-train with HR & Administrative Services Coordinator to provide backup preparing and processing payments in the accounting software with direction from management.  Maintain vendor records, acquire Form W-9 requests from all vendors and contact those who do not comply.  Balance monthly company credit card statements.

Human Resources: Assist Human Resources Coordinator with administrative duties as needed.

Donations: Assist with donation entry to ensure donations are entered in a timely manner using FIFO method. Monitor direct mail coupons, shredding when process is complete under Director’s direction.  Work closely with Development. 

Front desk: Provide coverage at the front desk in Receptionist’s absence. 

Mail: Sort, open and distribute mail with receptionist daily.

Supplies & Food:  Responsible for monitoring the cleanliness of main conference room and refrigerator. Order board meeting and other event meals.

Perform other duties as assigned.

SKILLS/EDUCATION/EXPERIENCE:

One to two years of related working experience.

High school diploma or equivalent.

Must be detail oriented and maintain a high level of confidentiality and accuracy.

Excellent oral and written communication skills are mandatory.

Working knowledge of Microsoft Office products in a Windows environment.  Proficient with Excel and Word.

Ability to multi-task in a fast-paced environment during high volume periods.

Ability to take constructive criticism and direction from management.

Proven ability to work within an organization emphasizing teamwork and excellence.

Dependability and punctuality a must.

Must show compassion and support/appreciation for hunger issues with a strong commitment to our mission.

This job description does not list all the duties of the job and is not a contract for employment. You may be asked to perform other duties.  Ozarks Food Harvest has the right to revise this job description at any time.

Ozarks Food Harvest is an equal opportunity employer. We embrace a philosophy that recognizes and values diversity. As a Feeding America member food bank, our goal is to attract, develop, retain and promote a talented, diverse workforce in a culture where all employees contribute to their fullest potential. 

Send resume’ to ofhjobs.com.  No phone calls, please.